Career-line and Tenure-line Faculty at the University of Utah are eligible for various types of leaves and other benefits. Processes to request a leave of absence are specific to the type of leave:
Faculty Leaves of Absence
The University’s policy governing the terms and conditions of faculty sabbatical leaves, academic leaves, and administrative leaves and temporary releases from duty is Policy 6-314.
Temporary leaves of absence for reasons of disability, military service and training, political candidacy, election to public office, service as a juror or witness, and for special personal reasons, are governed by Policy 5-200 and 5-201.
1. Faculty members who began their career at the U on or prior to July of 2018 may be eligible for a sabbatical as follows:
a. Tenured faculty members who have not previously taken a sabbatical or whose last sabbatical leave was in or prior to academic year 2017-2018 are eligible for (but not guaranteed) another sabbatical starting with the 2024-2025 academic year.
b. Pre-tenure faculty members who are currently undergoing tenure review are eligible for (but not guaranteed) a sabbatical starting with the 2024-2025 academic year, contingent on a positive outcome of the review.
2. Other types of leaves taken since that year may be taken into consideration when deciding whom to recommend for sabbatical.
Process for AY24-25 Sabbaticals:
Step 1: Faculty applicants complete the AY2024-25 Sabbatical Leave Application and submit the form to their department chair.*
Step 2: Department chairs review the submitted applications and forward them (along with their ranking and brief explanation of support) to the dean of the college. At the same time the department chair forwards their materials to the dean, the department chair should also notify any faculty members for whom they are not recommending sabbatical.
Step 3: By December 1, 2023, each college dean reviews the applications and forwards them (along with their own ranking and brief explanation of support or non-support) to the Office for Faculty. At the same time the dean forwards materials to the Office for Faculty, the dean should also notify any faculty members for whom they are not recommending sabbatical.
Note that department chairs and deans might create earlier internal deadlines for faculty applicants in order to meet the final deadline. Faculty applicants should be cognizant of and meet any internal deadlines.
Step 4: Faculty members who have been awarded a sabbatical will be notified in February or March.
Step 5: A faculty member who is awarded a sabbatical completes an AY2024-25 Awarded Sabbatical Compensation Summary and submits the completed form to their department by May 31, 2024.
Step 6: Prior to the start of the 2024-54 fiscal year, Departments submit two separate ePAFs: (1) to adjust the leave status and (2) to adjust the salary and FTE change for the faculty member.
Step 7: Within 90 days of the conclusion of the sabbatical, the faculty member submits a report to both the college dean and the Office for Faculty highlighting the activities they have conducted during their sabbatical leave and the extent to which the purposes of the leave were met.
Note that faculty members on sabbatical receive a salary reduction for the full academic year in which the sabbatical occurs.
*Applications by faculty members holding appointments in more than one department or college “shall be submitted to and be the subject of a recommendation from each cognizant chairperson, dean, and vice president.” (see Policy 6-314)
The HR Benefits Office should be notified by the department head at least 90 days prior to an individual's proposed retirement date in order to facilitate initiation of retirement plan benefit payments and other arrangements relating to retired status.
At least 90 days prior to the proposed retirement date, the department head should notify the HR Benefits Office to facilitate initiation of retirement plan benefit payments and other arrangements relating to retired status.
We encourage Chairs and Deans who are interested in various retirement programs for their faculty to reach out to the AVP for Faculty.
Individual faculty members may reach out to the Benefits Office for counseling regarding retirement, social security, Medicare, and continuation or conversion of insurance coverage. Faculty members interested in retirement should speak to an HR Representative early in the process, so as to avoid any potential complications with their transition into retirement.
HR Representative for Faculty Retirements:
**Departments should not initiate Retirement ePAFs –the HR Retirements Team will collect the required information/paperwork and initiate the Retirement ePAF.**
The process to receive Emeritus status typically takes between 2-4 months. If there is a specific date by which you would like to have an emeritus certificate in-hand, please submit the request as early as possible. (To guarantee that a certificate is received in time for May graduation ceremonies, we recommend the request be submitted to the Office for Faculty by mid-February)