Faculty at the University of Utah undergo regular reviews of their teaching, research, and service (as applicable).
Tenure-line faculty members undergo both formal and informal review processes. Learn more about the different types of reviews below.
RPT Deadlines vary based on the number of cases each college has in a particular year. Please see the above document to determine when your college's RPT cases are due to the Office for Faculty.
Interfolio is the repository for all formal RPT and TFR files
Formal RPT Review Checklist (updated September 2021)
Checklist of required materials for RPT reviews and where they should be uploaded in Interfolio
Formal RPT Vote Summary (updated September 2021)
Required for all formal RPT reviews – a combined summary of the votes at all levels of review
Tenure-track Probationary Period Worksheet (updated September 2021)
Required for all pre-tenure formal RPT reviews – a form to indicate the years of the probationary period as well as years in which formal/informal reviews take place
Include documentation/authorization of changes to extend or reduce probationary period
Evidence of Faculty Responsibility Form (new – September 2021)
Required for all formal RPT Reviews – a form to indicate that the faculty member has received no letters of reprimand or findings, decisions, or recommendations from University committees or officials arriving from relevant concerns. If there are letters of reprimand or other findings, decisions, or recommendations, those materials must be uploaded to the RPT file instead of this form.
Required for all RPT cases where there are course evaluations from Spring 2020
ePAF instructions for Admins once RPT Reviews have been completed
Interfolio is the repository for all formal RPT files, including New Hires with TenureNew Hire with Tenure Review Checklist
Checklist of required materials for expedited Tenure reviews and where they should be uploaded in InterfolioNew Hire with Tenure Vote Summary Sheet
Required for all expedited Tenure reviews – a combined summary of the votes at all levels of review. Reminder - votes are only on the question of Tenure.
External Reviewer Grid (updated September 2021)
Sample Waiver or Non-waiver Text – to be signed by candidate (updated September 2021)
Letters to external reviewers with review instructions (to be updated)
Sample External Review Letter-Hire with Tenure (to be updated)
RPT SAC Committee Training Instructions - CANVAS Access Instructions + Completion & Verification Instructions
RPT SAC Committee Training Video in CANVAS - RPT SAC members should complete this training prior to filling out the Report Form below (launched Summer 2022)
RPT SAC Committee Instructions - SAC Faculty Evaluation Report Instructions (updated August 2023)
RPT SAC Committee Report Form - SAC Faculty Evaluation Report Form (updated August 2023)
Sharing Faculty Review Materials with RPT SAC - Instructions for Dept Admins about sharing materials with RPT SAC members (updated August 2023)
Notification to RPT Candidate of Pre-tenure Formal Review (to be updated)
Notification to Faculty to Request Formal Review for Promotion to Full Professor (to be updated)
Notification to Shared-appointing Unit for Shared Faculty Undergoing a Formal Review (to be updated)
Cover Letter for Chair's Letter with Notification of Candidate's Right to Respond (to be updated)
Notification to Staff and Faculty Soliciting Written Comments for the Formal Review File (to be updated)
Current Retention, Promotion, and Tenure (RPT) Standards Documents ("RPT Guidelines") can be found here.
Current Tenured Faculty Review (TFR) Standards Documents ("TFR Guidelines") can be found here.
Information regarding revisions to current guidelines documents or the process to create new standards documents can be found here.
Career-line, Adjunct, & Visiting Faculty (CAV)
Reviews & Reappointments
Career-line, Adjunct, or Visiting Faculty members undergo both formal and informal review processes. More thorough formal reviews take place when an initial appointment term is coming to a close (in preparation for a potential reappointment), or when an adjunct or career-line faculty member desires a promotion in rank.
Reappointment (or reappointment with promotion) votes take place after a formal CAV Review has occurred. To report the reappointment/promotion votes to the Office for Faculty, please see the information below:
Once a review for reappointment has taken place and the votes have been been collected, the department should notify the faculty member of the results of the review and whether they have been reappointed.
- For sample templates for Reappointment Notifications as well as Employment Contracts, please click here (revised Spring 2023).
Academic units that are not otherwise authorized to make appointments of faculty, but that meet specific criteria may be designated as a Qualified Interdisciplinary Teaching Program (QITP).
The current Qualified Interdisciplinary Teaching Programs are:
- The LEAP Program
- The Honors College (formerly known as the Honors Program)
- The Entertainment and Arts and Engineering Program
- The Environmental and Sustainability Studies Program
QITPs, in conjunction with the University Interdisciplinary Teaching Program, have the limited authority to make appointments and review faculty in the category of Lecturer.
Each QITP has a statement of rules describing procedures, criteria, and standards for initial appointment, reappointment, promotion, and periodic evaluations of Lecturers (and non-faculty instructional personnel as defined in Policy 6-310) who perform teaching activities in the program.
Current standards documents for the QITPs can be found here.
Faculty Activity Reporting (FAR)
Each year, faculty report their academic activity in FAR. This information is used for annual reviews, salary increase allocations, accreditation reporting, and can also be used to generate biosketches, CVs, and university profiles.
Our current FAR software was developed in 2005 and has been maintained for over 15 years. We recently partnered with Digital Sciences to upgrade the software to Symplectic Elements, which is used by over 150 research organizations world-wide. The new software is a highly configurable system centered around automated data capture from internal and external sources. It provides great visualization tools to showcase academic achievements of faculty.
We are currently working with Associate Deans from all Schools and Colleges to identify the needs for every unit. If you want to ensure certain needs are met, please feel free to reach out to your Associate Dean, or fill out the following form:
Implementation and customization of the software will occur Spring and Summer 2023 with an estimated soft roll-out in Fall 2023. We are anticipating that the system will be university-wide starting January 2024.
Faculty Review ePAFs
Once a faculty review has been completed where there is a promotion in rank or if tenure has been awarded, an ePAF will need to be submitted to change the faculty member's information within PeopleSoft.