TENURE-LINE FACULTY REVIEWS
Retention, Promotion, & Tenure Reviews (RPT)
The Retention, Promotion, and Tenure processes take place at specified intervals and evaluate a tenure-line faculty member’s progress since hire. The college or department has specific guidelines regarding the procedures for each review. University Policy (6-303) directs the specific requirements for review.
Tenured Faculty Reviews (TFR)
Tenured Faculty Reviews take place every five years after tenure has been awarded. University Policy (6-321) and the department/college TFR guidelines describe the specific requirements for these reviews.
New Hire with Tenure Review (Expedited Tenure)
Tenure may be granted at the time of initial appointment of a faculty member (commonly known as 'hiring with tenure'). When a decision regarding tenure is considered contemporaneously with a decision regarding initial appointment, the procedures for the appointment and initial rank decisions are governed by Policy 6-302, and the procedures for the tenure decision are as described in Policy 6-303 Section III-K.
Endowed Chair Reviews
Faculty members who have the distinction of holding an Endowed Chair appointment must undergo periodic reviews for evaluation and reappointment. Reviews are governed by the specific Gift Agreement for the endowment, but typically follow the 5-year TFR cycle.
Retention, Promotion, & Tenure (RPT)
For Faculty members interested in preparing their review files, we offer several workshops, as well as the opportunity for 1:1 consultations with the AVPs.For those assisting in facilitating Tenure-line Faculty Reviews (i.e., Department Admins, Department Chairs, RPT Committee Chairs, Deans/Dean’s Office Members, etc), we have compiled several resources for you (see below). If you have questions or would like training on how to access/use Interfolio, please contact the Office for Faculty.
RPT Training Materials
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- Administrators PowerPoint Presentation (to be updated)
- Interfolio Training Materials (to be updated)
- CAC Roles & Responsibilities - PowerPoint from 11/2/2021
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Formal RPT Review Forms & Resources
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- Interfolio Log-in
- Formal RPT Review Checklist (updated September 2021)
--Checklist of required materials for RPT reviews and where they should be uploaded in Interfolio
- Formal RPT Vote Summary (updated September 2021)
--Required for all formal RPT reviews – a combined summary of the votes at all levels of review
- Tenure-track Probationary Period Worksheet (updated September 2021)
--Required for all pre-tenure formal RPT reviews – a form to indicate the years of the probationary period as well as years in which formal/informal reviews take place; remember to include documentation/authorization of changes to extend or reduce probationary period
- Evidence of Faculty Responsibility Form (new – September 2021)
--Required for all formal RPT Reviews – a form to indicate that the faculty member has received no letters of reprimand
- Formal Review Schedule during Transition between Policies (should this be included?)
- Spring 2020 Course Evaluation Memo from SVP Reed
--Required for all RPT cases where there are courses evaluations from Spring 2020
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External Evaluation Forms & Resources (for Formal RPT Reviews & New Hires with Tenure)
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- External Reviewer Grid (updated September 2021)
- Sample Waiver or Non-waiver Text – to be signed by candidate (updated September 2021)
- Letters to external reviewers with review instructions
- Sample External Review Letter-Hire with Tenure
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RPT SAC Committee Report & Assessment of Teaching Materials (for Formal RPT Reviews & New Hires with Tenure)
Sample Notices for RPT Reviews
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- Chair’s Letter to candidate informing of obligatory review
- Chair’s Memo to faculty informing of new RPT season, invitation/ request formal review
- Chair’s letter to program for joint appointee review
- Chair’s cover letter to candidate re right to respond
- Memo to staff and faculty re right to submit comments
- A memo to Faculty re Early Tenure
- A memo to Dean re Credit for Prior Service
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New Hire with Tenure Forms & Resources
- New Hire with Tenure Review Checklist (need to link new form)
- Checklist of required materials for expedited Tenure reviews and where they should be uploaded in Interfolio
- New Hire with Tenure Vote Summary (need to link new form)
- Required for all expedited Tenure reviews – a combined summary of the votes at all levels of review. Reminder - votes are only on the question of Tenure.